Browsing the Knowledge Base

The Knowledge Base page shows all indexed documents. You can search, preview, and manage them from here.

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Viewing your documents

Go to Knowledge in the sidebar. Documents are listed with their filename, file type, upload date, and indexing status.

Status indicators:

• Indexing — document is currently being processed
• Ready — fully indexed and available for chat
• Failed — indexing encountered an error (hover for details)

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Searching documents

Use the search bar at the top of the Knowledge page to filter by filename. This is a name search, not a content search — use Chat to search by content.

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Previewing a document

Click any document to open it in the document viewer.

PDF — rendered natively in the browser. Page navigation and zoom work as expected.

DOCX — rendered as formatted HTML directly in the browser.

PPTX — converted to PDF on the server (requires LibreOffice installed on the BodhAI machine) and rendered as a PDF. If LibreOffice is not installed, a download button is shown instead.

Excel / ODS — tabular data is shown in a structured view. Rows are queryable via Chat.

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Deleting a document

Click the document to open it, then use the Delete option. Deleting removes the document and all its indexed chunks from the vector database. This cannot be undone.

Note: the original uploaded file is always preserved on the server at documents/{doc_id}/ and is never deleted after indexing — this is a data portability guarantee.

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Re-indexing

If a document's indexing status shows as Failed, you can re-upload the same file to trigger a fresh indexing run. The old failed entry is replaced.