User Management
Invite team members, manage roles, and approve access requests.
Managing Users
User management is available to admins at Admin → Users.
User roles
| Role | Chat | Upload | Knowledge Base | Admin panel |
|---|---|---|---|---|
| User | ✓ | ✓ | View only | — |
| Admin | ✓ | ✓ | Full | ✓ |
Document access is group-scoped: users only see and query documents in groups they belong to, and per-group view/edit permissions control who can upload and delete. See Groups & Access Control.
Inviting a user
- Go to Admin → Users
- Click Invite user
- Enter the user's work email address
- An invitation email is sent. The link expires in 48 hours.
- The user clicks the link, sets a password, and can log in immediately
Invited users appear in the list with status Pending until they accept.
Access requests
When someone visits your workspace URL ({slug}.bodhai.app) and requests access, the request appears in Admin → Access Requests. You receive a push notification in the admin panel.
To approve: click Approve — the user receives an email with a login link. To deny: click Deny — the user receives a notification.
Removing a user
Click a user's row in the Users list and select Remove. Their session is invalidated immediately. Their uploaded documents remain in the knowledge base.
Seat limits
Your BodhAI licence specifies a maximum number of seats. The Users page shows current usage vs your licence limit. Contact support to increase seats.